How to Share and Edit Your Data Safely
It’s crucial to share files safely when you’re dealing with hypersensitive information. First of all ensure that you only share the information they need access to, which lowers the chance that a lot of your data will fall into the incorrect hands inside the case of a breach or leak. Additionally, use equipment which prevents unauthorised editing of files. If you and a person are working on an Excel spreadsheet, for instance, there are programs that can encrypt the spreadsheet while you edit it, preventing accidental or malicious changes as well as ensuring that numbers remain accurate.
Another method to help keep information secure is to use a password that acts as a gatekeeper to protect your information. You should also establish protocols to safely transfer files, for instance Web communication protocols, which function as escorts by police along the data highway. They assist different systems and devices communicate easily across the Internet without being hindered by viruses, malware or other threats.
You can also secure best practices and other sensitive information by watermarking them, which adds another layer of security and enables you to keep track of who’s accessing what. Additionally, you can place an expiration date on download links and revoke access to a file after a specific period of time, eliminating any incentive for hackers or even unauthorized employees to keep personal information for longer than is necessary. Once you’ve decided that you don’t require a file you should create a rule that instructs your team on how to overwrite it a few times over (like degaussing or shredding) to ensure that it won’t be resurrected at some point in the future.
